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Date: March 5, 2024
Title: Human Resources Coordinator
Description: Under the supervision of the Vice President for Human Resources and Compliance, the Human Resources Coordinator performs a wide variety of technical and administrative duties in a fast-paced office environment. The HR Coordinator’s primary role is supporting the entire employee life cycle from application to retirement. Responsibilities include employment, onboarding and orientation processes, fringe benefits enrollment, recordkeeping and reporting, and support of the HR office with a wide array of administrative functions. The coordinator fosters positive employee relations and offers counsel and advice relative to fringe benefits, college procedures/policies, and federal/state mandates. The HR Coordinator is responsible for working within the College’s Payroll/HR system (Paycom) to implement and maintain human resources processes, monitor functionality, assist employees and supervisors on use, and make updates and changes when necessary.
ResponsibilitiesSystems and Software
The HR Coordinator will work to become a subject matter expert in the use and maintenance of the College’s Payroll/HR system and software (Paycom). Monitor functionality, and make updates and changes, when necessary, in consultation with human resources and payroll colleagues
Assist employees on their use of the Paycom software, such as accessing their self-service or client profiles, making fringe benefits changes, updating time cards and submitting leave time requests
Employee Life Cycle
The HR Coordinator is responsible for supporting the entire employee life cycle from application to retirement. Includes, but is not limited to, the following responsibilities
Assist hiring managers with the recruitment processes including use of the applicant tracking system
Review and update job descriptions, job postings, and advertisem*nts for non-faculty positions as necessary
Provide potential employees with employment and community resources
Prepare/process non-faculty appointment letters, and the review and record all faculty appointment letters upon receipt
Initiate the employment onboarding process for new and returning faculty and staff, which includes sending new employee’s a welcome email with background check and the self-onboarding information, preparing employment files, monitoring all stages of the onboarding process and completion/collection of employment documents including the Federal Form I-9 and review of identification
Maintain information within the employee database in Paycom and Colleague
Assist employees with fringe benefits enrollment, cancellations and changes
Prepare employment transition paperwork for departing employees, process COBRA notifications and monitor cancellations for various fringe benefits
Human Resources and Compliance Division
Responsible for event scheduling, coordination, and logistics for HR related events such as the annual service year awards ceremony, employee wellness fairs, new employee orientations, and HR sponsored events and trainings
Review and update departmental documents, including mandatory posters (bulletin board and D2L), organizational charts, employee handbook, and fringe benefit documents as necessary
Prepare reports, mailing lists and queries for the HR office and other departments as necessary
Collaborate with HR colleagues on a variety of departmental projects including compliance, research, annual assessment reporting, statistical reports/surveys, training and development, employee relations, annual announcements, notifications, and mailings, etc
Participate in and support HR student internship opportunities and other FlightPath initiatives as indicated in the HR Unit Plan
Comply with all applicable College, Federal, State, local, and associational laws, rules and regulations
Create and maintain positive relationships with all internal and external constituents
Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend
As a representative of the College, comport oneself in a professional manner at all times, both on and off campus
Other job-related duties as assigned
Qualifications: Minimum requirements for this position are a Bachelor’s degree from an accredited college or university, or equivalent experience.
Position requires strong, high level, office experience, with a minimum of 2 to 4 years’ experience in human resources. Experience with HRIS software and systems in a higher education environment is preferred.
Progressive human resources related experience
Experience with HRIS software and systems management
Proficiency with Microsoft Office software (Word, Excel, Power Point, etc.) is required
Ability to present information in a clear and concise manner
Ability to perform mathematical calculations with a high level of accuracy
Ability to work in a fast paced and demanding environment, and triage the workload accordingly
Ability to be flexible and multi-task based on the needs of employees, the HR department, and the College
Ability to anticipate needs of colleagues and employees
Experience in the higher education environment is helpful
The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).
Pay Range: $45,574 to $58,500
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
A cover letter;
A resume;
A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (
The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor)
Review of applications will continue until the position is filled.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
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The average Hartwick College hourly pay ranges from approximately $15 per hour (estimate) for a Work Study Student to $64 per hour (estimate) for a Lecturer In Accounting.
To become an HR coordinator, you'll generally need a bachelor's degree in Human Resources or a related field and a minimum of 1 or 2 years of relevant experience in HR work.
Hi Agnes , In my experience a hr coordinator is the level below a hr administrator. The coordinator literally co-ordinates mostly interviews and sometimes training and other ad hoc requests. It's generally used in companies that tend to have high recruitment needs and frees up time for the recruiter/manager.
The STAR (Situation, Task, Action, and Result) method is a great way to prepare for an HR Coordinator job interview. This technique provides an example of how you handled a specific situation or task in the past, focusing on the actions you took and the results you achieved.
And the salary is just as strong as the career outlook. The average income for an HR professional in the United States is about $68,576 per year, according to Indeed, even for entry- level positions. Those with more experience, who earn in the top 10%, make more than $100,000 each year.
As a result, you'll be a critical link between employees and HR managers, ensuring everyone's needs are met. If you're an organized, detail-oriented individual who excels in collaborative roles, then becoming a human resources (HR) coordinator can be a rewarding, fulfilling career choice.
One to two years spent in an entry-level position such as HR assistant can prepare professionals for becoming an HR coordinator. As they further their career, an HR coordinator can move up to HR manager and eventually HR director.
Introduction: My name is Terrell Hackett, I am a gleaming, brainy, courageous, helpful, healthy, cooperative, graceful person who loves writing and wants to share my knowledge and understanding with you.
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